Small Business Tools
Why Internet Fax Is Better Than the Old Fax Machine
Why deal with all the hassle of a traditional fax machine when you can save money and fax more efficiently with Internet Fax.
The original fax changed the way people received documents from one another, taking mere minutes rather than days or weeks in the mail. However, the days of the fax machine are numbered thanks to the rising popularity of Internet Fax services, and for good reason.
These services allow users to send faxes through email and other Internet-based interfaces, anywhere with an Internet connection. This new form of paperless communication boasts lower operating costs, higher efficiency and security, the elimination of clutter and many more benefits.
Here are some reasons why you should ditch the machine and start faxing online:
1. Resources. Sure you can get a second-hand fax machine for the same price as an old band t-shirt, but think about all of the other costs that come along with it. Endlessly restocking paper and ink is expensive. Not to mention that many phone companies charge for an extra fax line. And think about those long 15-page documents that print through your fax, most of which you hardly even skim through. And let's not even start with those annoying paper jams.
With Internet fax, you can pick and choose which documents you actually want to print. This saves you the cost of paper and the frequency of purchasing expensive ink cartridges. Not only are the supplies expensive, but every machine needs maintenance. Whether it's as simple as a quarterly machine cleaning, or as frustrating as a torn wire, calling an expert costs money. With Internet fax, there is no hardware, or even software, required.
2. Time cost. Sending a fax can be boring and time-consuming. Waiting around by the machine, listening for the dial tone, making sure the fax was actually sent — this is all taking away from valuable work time. Instead, sending a fax through the Internet allows you to stay at your desk and get other work done while you fax. How about when you're out of the office or home? No more rushing back to the office to send a fax — with Internet fax you can fax from anywhere that has an Internet connection. Many of these services even let you fax from your mobile phone. Save even more time by sending and receiving multiple faxes simultaneously, something you couldn't do with your regular machine and phone line.
3. Security. When you have an Internet fax account, you don't have to worry about your private documents lying out on the machine for everyone to see. Your faxes go straight to your own password-protected inbox. Even better, most Internet fax services offer SSL encryption. You can rest assured that no human interaction happens while your faxes are being sent and no papers are left forgotten on the office fax machine.
4. Saves the Environment. It's true: paper is made out of trees. Printing long faxes wastes these precious resources. As many businesses are "going green," they are ditching the fax machine as well as the paper that comes along with it and going digital. If your fax number is public, anyone can send unsolicited faxes, wasting even more paper. Plus, most printer ink can be toxic for the environment, so the less you use, the better. Help the earth and get online for your faxing needs.
5. Organization. Last but not least, keeping everything digital helps you stay organized and consolidated. Archiving all of your fax documents wastes time and space. When you go with an Internet fax service, all of your important faxes are stored in your inbox, just like your email. You can even fax from your email, consolidating everything even further. Forget about all those loose papers cluttering your office, not to mention the giant fax machine itself. Now you can have some room for the more important parts of your business.
Now that you're ready to start faxing online, compare all of our Internet fax services, read the reviews, and get exclusive NextAdvisor discounts.
Top Small Business Services
NextAdvisor Small Business Blog Headlines
What Are Extensions?
Q: I've notice that all your business VoIP reviews include a number of extensions included in each plan. What does extensions mean? What is the benefit of having more extensions? A: Great question! Extensions refer to the number of physical desk phones you can have in your business. Each phone wi...
What Is BBB?
Q: I've noticed that you mention BBB ratings in several of your reviews, what does that mean? A: BBB stands for Better Business Bureau, a nonprofit organization that works to build marketplace trust by providing "reliability reviews" on businesses. Consumers are welcome to file complaints against...
The Best Tools To Get Your Home-Based Business Off The Ground
There are myriad challenges in starting a business from your home. Just getting the infrastructure in place to conduct business can seem like a daunting task, much less actually creating a successful operation. Fortunately, the proliferation of cloud services has been a boon to small businesses. ...
Enter the NextAdvisor $500 Giveaway!
Need a little extra spending cash for the summer months? We are giving away a total of $500 to 4 of our lucky Google+ followers! We will be drawing 4 winners over the course of a month. The first winner, picked March 22, will win $50. The second winner, picked on March 29, will win [...]
How Can I Make My Home Business Sound More Professional on the Phone?
Q: I run a small home business, and though I don't get a lot of business calls, I worry that having my family (and often my kids!) pick up sounds unprofessional. Is VoIP a good way to get my business its own phone line? Or is there some way to have a different ring or [...]
ING vs. Ally: Which Online Savings Account Should I Choose?
ING Direct and Ally Bank are two of the biggest names in online banking. In fact, both of them ranked 5 out of 5 stars in our online savings account comparison. Both ING and Ally have no monthly fees, no minmum deposit requirements, and no ATM fees at hundreds of specified locations. That being s...
Can I Use A Residential VoIP Plan For My Small Business?
Q: I'm interested in using VoIP to add a second phone line for my business, but I'm not sure if this is possible. Can I use a regular VoIP plan? What if we use more minutes than a residential customer? A: Good questions! You're right to wonder about the differences between VoIP service for busine...
New Online Legal Services Reviews: Get Answers to Your Law Questions Without Hiring a Lawyer
Need to start a business? Draft a will? File for divorce? With a traditional lawyer, these all can be complicated and expensive. That's where online legal services come in. They are designed to help you with a wide range of legal issues without the hassle of a traditional lawyer. Online legal ser...
Disclosure: NextAdvisor.com is a consumer information site that offers free, independent reviews and ratings of online services. We receive advertising revenue from most of the services we review. Our editors thoroughly research and whenever possible test each service we review and offer their honest opinions about each one. We are independently owned and operated and all opinions expressed on this site are our own.